Providing Technological Support
to the Swiss Virtual Campus

• Conferences
• Edutech NTE Podcast
• Flashnotes
• Toolbox
• Vista Support
  • Official WebCT
  • Resources on the Web
  • HOWTOs
  • Enrolling Users
  • Get Help
  • Training
  • User's Corner
  • Tech Stuff
• Elearning Platforms
• Service Providers
• Institutions
• Community
• Contributions
• About edutech

As of August 1st, 2008, the Edutech web site will no longer be updated. Edutech was funded by the Swiss Virtual Campus programme, which ended on July 31st, 2008. Some activities will be taken over by the e-Learning Services group at the SWITCH foundation.

Add (enroll) a student

Introduction

Vista provides multiple ways for automatically adding the students of your university into it's database and to assign them directly to their sections. The most comfortable and user friendly way is AAI. If your institution does not offer that facility, this page provides Institution Administrators with a step by step instruction for introducing new students into the user data base and into your course. Further information can be found in Chapter 4, "Roles and Enrollment", Sub-chapter "Enrolling Users"  in Administrator's Guide, Vista 4 p. 117 (pdf, 2.3 MB).. Get UN & PW at edutech Vista Support.

Table of Contents

• Introducing a Single User into Vista's User Database (Institution administrators)
• Enrolling Users in Section Roles (Course Instructor or/and Group/Institution administrator)
• Introducing and adding in one step (Institution administrators)
• Adding Students from Vista's user database (Section instructor)
• Methods for introducing groups of students into Vista's database
  

Introducing A Single User into Vista's User Database

Your role: Institution Administrator or Help Desk User for User Manager.

Only Institution Administrators or Help Desk User for User Manager can create user records for the institution and its child organizational levels. You can create user records that are not enrolled in any role. You can later query for these user records to enroll them in a role.

1. In the User Manager click Add User. The Add User screen appears.
2. Click Add User. The Add User screen appears.
3. In the User name text box, enter a unique user name.
   Note: Each time the user logs in, they will have to enter their user name along with their password.
4. Fill out the form and indicate a password.
   Note: Passwords are case-sensitive and must be at least six characters.
5. Click Save. The user is added and the New Query screen appears.

 

Enrolling Users in Section Roles

Your role: Course Instructor or/and Group/Institution administrator.

You need sufficient information to be able to identify the student clearly in the Vista database.

You enroll users existing in the Vista database, by assigning them to a role in a specific learning context. For example, you can enroll a user by assigning that user the role of Section Student in a Biology 101 course. The user's role is Section Student and the learning context is a section.

Course Instructors can enroll users in course and section roles. To enroll users, you select a learning context, choose one or more roles in that learning context, and then choose users to enroll in those roles. You can enroll one or many existing users.

1. From the Browse tab in the left-hand frame, use the tree-view of learning contexts to locate and click the learning context in which you want to enroll users. Once you select a learning context, its name appears as the screen title in the main frame.
2. In the main frame, click the Enrollment tab. The Roles screen appears, displaying a list of roles for that learning context type and the number of users currently enrolled in each role.
3. Next to each role in which you want to enroll users, select the check box.
4. Click Enroll in Selected Roles. The Enrollment-Query User screen appears, displaying the current learning context and selected roles.
5. To enroll one or more users into the selected roles, query the database for those users:
1. Using the Column and Condition drop-down lists and Value text box, create a database query to return users.
2. Click Run Query. The Query Results screen displays a list of users that match your query.
3. Select the users to be enrolled:
1. To select one or multiple users, next to each user you want to enroll in the selected role, select the check box.
2. To select all users, in the table heading row, select the check box. All users are selected.
4. Click Enroll. The Enrollment screen displays a success message, which details which users were successfully enrolled.
   Note: Not all users can be enrolled into the selected context and role if they have conflicting existing enrollment.
6. In the confirmation screen, click OK. You are returned to the initial view of the Enrollment tab.

Introducing and adding in one step

Your role: Institution Administrator.

1. From the Browse tab in the left-hand frame, use the tree-view of learning contexts to locate and click the learning context in which you want to enroll users. Once you select a learning context, its name appears as the screen title in the main frame.
2. In the main frame, click the Enrollment tab. The Roles screen appears, displaying a list of roles for that learning context type and the number of users currently enrolled in each role.
3. Next to the role in which you want to enroll users, select the check box.
4. Click Enroll in Selected Roles. The Enrollment-Query User screen appears, displaying the current learning context and selected roles.
5. Click Add User. The Add User screen appears.
6. Fill out the form.
7. Click Save. The user is added and you get the message: "The user was successfully added and enrolled into the ..."

Adding Students from Vista's user database

Your role: Section instructor or higher.
You can enroll users in your course for which user records have already been created. Once users are enrolled in your course, they are referred to as members. With Grade Book, you can only enroll one user at a time. You must know the user names (also called the Vista ID) of the members you want to enroll.

• Under the Teach Tab go to the Grade Book
• From the Grades, Members, View All, or Custom View tab, click Enroll Members. The Enroll Members into this Course screen appears.
• In the User name text box, enter the user name.
• Under Assign roles, select the role in which you want the user to be enrolled.
  IMPORTANT: The only roles in which users can be concurrently enrolled are Section Designer and Teaching Assistant.
• Click Enroll. The Members Enrolled section appears with the member listed.
  Note: At this point, the member is not yet enrolled. The members listed under Members Enrolled are queued to be enrolled.
• Click Save. The Enrollment Confirmation screen appears, displaying a list of all members that you enrolled.
• Click OK. The members are enrolled.

Methods for introducing groups of students in to Vista's database

1. Comma delimited lists of students (service provided curtsey to edutech: contact Vista Support.)
   
2. AAI (see edutechs AAI-page)
   
3. for others variants (Kerberos, LDAP, etc.) consult with edutechs Vista Support.